Your workspace isn't broken. It just needs a diagnosis.

Notion Scan reads every database, page, and connection in your workspace, then tells you exactly what's healthy, what's at risk, and where to start.

See what's working and what isn'tClean up with a clear planBuild a foundation AI can actually use

How the scan works

A read-only snapshot of your workspace structure. Nothing more.

The scan runs through the Notion API on a connection you create and control. It only ever reads your workspace and never changes it. We store titles and structure, never what's written inside your pages and entries.

What we capture

Structure & titles: page and database titles, property schemas, and entry counts
Activity signals: page creation dates, last-edited timestamps, and edit attribution used to measure freshness and velocity
User metadata: workspace members, edit volume per user, and database-level contribution patterns
Database connections: the graph of relations between databases that defines your workspace architecture

What we never store

Page content: the text, images, and embeds inside your pages are never extracted or stored
Entry values: the contents of database rows are never stored
Comments & attachments: the comments API is never called, and files are never downloaded, opened, or stored
Write access: none; the scan never creates, edits, or deletes anything in your workspace

In practice: You create a Notion connection and share your workspace with it. Our scanner walks every page and database exposed to that connection, collecting only structural metadata. The entire process is automated and rate-limited. The result is a structural snapshot, not a copy of your content.

What your scan reveals

A complete map of your workspace, and everything hiding in it.

Every database and connection, mapped

Duplicate and overlapping databases surfaced

Stale and abandoned systems identified

Ownership gaps and concentration risks

Most teams have never seen their workspace this clearly. That clarity is what makes cleanup possible, and it's the foundation an AI agent needs.

How we diagnose it

Every workspace experiences challenges in the same four areas.

We score each one independently, so you know exactly where the problems are and which ones to fix first.

Content Freshness

Identifies stale and abandoned content
Measures edit velocity across databases

User Distribution

Measures how concentrated editing is across your team
Groups users into cohorts by edit volume, from power users to non-users

Database Gravity

Classifies every database by type
Separates core systems from noise
Maps the relations between every database

Core Systems

Audits property utilization across your core databases
Checks relational integrity and connectivity

Getting started

Start with a scan. End with a plan.

From first connection to structured diagnosis. Then decide how deep you want to go.

Create a connection

Set up a read-only Notion connection and share your workspace with it. A few minutes, guided step by step.

Run the scan

We scan everything you've shared: every database, page, user, and relation. Fully automated.

30-min review

A live session with an expert: your workspace health score, key risks, and top recommendations.

Cleanup Workshop

01Quick CleanseClean up stale content, resolve duplicates, archive abandoned systems

02Best-Practice ArchitectureRestructure core databases with proven relational patterns

031 Custom AI AgentDeploy a working agent built on your clean, structured workspace data

Renovation & Management

Notion State manages your workspace on an ongoing basis: recurring scans, continuous improvement, embedded advisory.

Why Notion State

Your workspace in expert hands.

75+Notion implementations delivered across companies from 100 to 3,000+ employees

Personally recommended by Notion leadership

Notion refers customers to us by name. That's how we came to support Affirm, Notion Labs, Polymarket, Articulate, and Virta Health.

We don't just clean up. We unlock AI.

Recent work includes deploying a Slack-integrated IT agent that replaced a dedicated ticketing tool, built on a workspace we diagnosed and restructured first.